Year 8 rhineland july 2014 - 1st letter

VISIT TO RHINELAND, GERMANY - SUNDAY 6 – THURSDAY 10 JULY 2014 - YEAR 8 GERMAN
I am arranging a visit from Sunday 6 July to Thursday 10 July 2014 for Year 8 boys studying German to
Oberwesel in the Rhineland. The purpose of the visit is to improve students’ German language skills and
cultural knowledge.
Travel will be by Eagle Line Coaches and Seafrance ferries; a more detailed itinerary will be issued nearer the
time. The initial deposit will be followed by two further payments: one by 28 February and the second by 28
March 2014. All pupils will be covered by the School’s insurance policy. Please note that boys will require
their own valid Passport and a current EHIC.
Depending on final numbers, the cost of the visit is estimated to be between £355.00-£395.00 per student,
which covers the coach/ferry fare, excursions and full board accommodation at the Jugendgästehaus in
Oberwesel.
I hope that your son will be able to participate in this trip. Please complete the reply slip below and return it,
with a cheque for £75.00 (non-refundable deposit) in an envelope marked with your son’s name, Tutor
Group and visit details along with the attached Parental Consent Form. Your son should place this envelope
in the post box (adjoining registers) in the Chapel Block. The deadline for replies is Friday 31 January 2014.
Further payments should be available via the school’s online payments facility.
Places are limited and will be allocated on a first come, first served basis. Please do not hesitate to contact
me at school if you have any queries.
Yours sincerely
Miss L Vincent
………………………………………………….……………………………….…………………. REPLY SLIP - Please complete and return by Friday 31 January 2014 in an envelope marked with your
son’s name, Tutor Group and visit details via the post box in Chapel Block (adjoining the registers).
Son’s Name: ……………………….……………………………………………….…………. Tutor Group: …….
(PLEASE PRINT CLEARLY, EXACTLY AS IT WILL APPEAR ON THE PASSPORT – for ferry booking)

YEAR 8 - VISIT TO RHINELAND, GERMANY - SUNDAY 6 – THURSDAY 10 JULY 2014

• I enclose a cheque (no cash please) for: £75.00 (non-refundable deposit) made payable to ‘Bishop
Wordsworth’s School’. (Please write your son’s name/form/visit details on the back of cheque). • I enclose a completed Parental Consent Form Signed: …………………….…………………………. (Parent/Guardian) BWS - EDUCATIONAL VISIT & ACTIVITY PARENTAL CONSENT & INDEMNITY FORM 4
This form is only required for Overnight Visits. When completed by parents of SWGS girls who are attending BWS-
led joint visits, the word ‘son’ shall be deemed to mean ‘daughter’.
NAME OF TRIP
YEAR 8 GERMAN TRIP
JULY 2014
DATE OF TRIP
FULL NAME OF

Details of
Journey/Visit:
OBERWESEL, RHINELAND, GERMANY
From 06/07/14
To 10/07/14


I agree to my son taking part in the above trip. I have read the information sheet attached and agree to him
participating in all of the activities described.
I acknowledge the need for my son to behave responsibly and to obey instructions given by staff at all times and I
agree to indemnify the School and/or staff against any uninsured loss or expenses incurred as result of my son’s
misconduct or gross negligence, or reasonably incurred on behalf of my son during the trip.

MEDICAL INFORMATION

Does your son suffer from any conditions requiring medical treatment, including medication? Does your son have any other conditions which the staff should be aware of, such as bed wetting, severe homesickness or sleep walking? To the best of your knowledge, has your son been in contact with any contagious or infectious diseases or suffered from anything in the last four weeks that may become contagious or infectious? Has your son received a tetanus injection in the last five years? Is your son allergic to any medication? Please outline any special dietary requirements or food allergies of your son:-
I agree for my son to be given the following medication if required: Paracetamol
DECLARATION
I undertake to inform the Head Master as soon as possible of any change in medical circumstances between the date signed and the commencement of the journey. I agree to my son receiving such emergency medical treatment, including :- Anaesthetic as considered necessary by the medical authorities present. If the trip/activity is to be covered by the Schools' policy, a summary of cover is available from www.bws.wilts.sch.uk under Letters Home. On the occasions that the cover is provided by a third party organisation, a copy of the insurance cover provided will be made available by the trip leader. I understand the extent and limitations of the insurance cover provided
CONTACT INFORMATION FOR THE PERIOD OF THE TRIP/ACTIVITY
Please provide an alternative contact if you are not available PARENT/GUARDIAN
Please return to Mrs A Lloyd-Gilmour, School Trips Co-ordinator
Bishop Wordsworth’s School, 11 The Close, Salisbury SP1 2ED
A copy of this form will be taken by the leader of any offsite trip or activity.

Source: http://www.bws.wilts.sch.uk/Parents/pdfs/Year%208%20Rhineland%20July%202014%20-%201st%20Letter.pdf